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Google Docs offers a variety of tools to help you make the paperless learning experience even more robust.   With embedded tools like the Research tool, the Dictionary, and the Word count tool, students can analyze their work as they go. 

Below, you can learn techniques like creating an archive, setting up a table of contents and bookmarked links within a document, and inserting headers and footers. 

There are tutorials on other advanced options as well. 




The Research Tool

In Google Docs, the Research tool can be used to conduct a web search without switching to a different window.
The Research tool includes a drop-down option for Dictionary definitions as well.  

There are two ways to use the Research tool and its components: 

If you would like to search for a topic, simply click the "Tools" tab at the top of your document and then select Research. 
A sidebar on the right side of your document will appear and you can begin searching as you would from Google's homepage.

Secondly, you can highlight a word in your document and then right-click and select Research. This option will return search results based on the word you've selected.

Once you've found the appropriate source, Google gives you the option of previewing the source, inserting a link from the source, or citing the source in the footnotes of your work. 

When students click on the dropdown menu, they can also do a safe search for images, quotes, definitions, and scholarly articles for their information needs. 

Teachers: This does make patchwork plagiarism easier, so work closely with your librarian to ensure that students are very clear on what constitutes plagiarism and how to avoid it. 

Note: The citations are footnotes and will have to be copied and pasted into a Works Cited page or references page to be proper MLA or APA essay format.


Create a Central Archive with Google Docs

Documents that repeat the same format and are used on a regular basis can benefit from a central document archive created in Google Docs.

For example, meeting notes taken weekly or monthly can all exist in a single document, making it easy to review past notes and top issues. It’s much easier to keep track of a single document then to hunt for emails or search for one of many files.

Daily or weekly journal entries can also be saved in a single document, making it easy for others to review the latest work but still have the option of viewing previous entries. If the document is being assessed on a regular basis, a single document archive simplifies the process. Teachers can always open the same document to go in and review the latest content. 
The key is to add new material to the top of the document and then insert a horizontal line to differentiate between individual meetings.

Use your Table of Contents option and your Bookmarks to make navigation between sections easy.

Other types of documents that could be kept in a single doc:

Progress reports
Project status updates
Homework packets
Parent Communications

Google Docs has bookmarks and paragraph headings that can help keep your single document archive organized and easy to navigate. For example, if you were keeping meetings notes in a document, you could add bookmarks for each entry, or for specific times (the beginning of the month/semester/quarter). You could then add links to these bookmarks at the top of the document so others could jump to areas of interest.

If you had a progress report, you could generate a table of contents based on heading styles for each of the different grading periods, and then segmented into the areas of evaluation. 
A parent, shared as a viewer on the document, could then easily jump to various parts of the report and be able to track progress over time.


Create a Table of Contents


A table of contents makes it easy for you, your collaborators, and viewers to quickly navigate to a section of your document. Each item in your table of contents links to the titled sections of your document that use the heading styles. Here's how to add one to your document:
  1. Go to the Format menu and select Paragraph styles to add headings to sections of your document. There are six different heading sizes to choose from.
  2. Place your cursor where you'd like to insert the table of contents.
  3. Go to the Insert menu, and select Table of contents.
If you need to move the table of contents, select it as you would select text and either move it with your cursor or cut it and paste it.

You can continue to add headings to your document or change current headings. However, if you'd like a change to become part of the table of contents, you first need to click the table and then the Refresh button.


Insert Bookmarks

Bookmarks are shortcuts to specific places within a document, acting like hyperlinks.


They can be very useful when you need to make a table of contents that’s not based on paragraph heading styles, or when you want to jump from one part of a long document to another without scrolling.


For example, if you have a document for students that includes vocabulary and you have created a glossary-style list at the end of your packet, you can create a bookmark that will link the word on the page with the glossary at the end of the packet.


Note: Using the glossary example, you want the definition to be the bookmark so you can link to it every time the word is used. Then, you turn each instance of the word into a link.


To create a bookmark in your document, follow these steps:


  1. Click where you want to place the bookmark in your document.

  2. Click the Insert drop-down menu.

  3. Select Bookmark.



A bookmark is only useful when you can link to it, otherwise there’s no way for anyone to jump to your bookmarked section.




To create a link to a bookmark in your document, follow these steps:


  1. Highlight the text you'd like to link from. You can also just click anywhere in your document to create a link there.

  2. Click the Insert drop-down menu and select Link..., or click the link icon in the toolbar.

  3. In the 'Edit Link' window, select the 'Bookmark' option to see the bookmarks you've created.

  4. Click the bookmark you'd like to link to.

  5. Click OK.


If you need to edit or remove the link, click on the bookmark link and the 'Go to link' window appears. In this window, you can see the bookmark you're linking to, and the Change and Remove links.





Headers and Footers

To insert headers and footers in your doc, click the Insert drop-down menu and select Header or Footer.


Type the text for your header or footer in the area with dotted lines.

To exit the header or footer, click anywhere else in your document.


To remove your header or footer, simply delete the text within the header or footer and then click anywhere in the main document editing space.



Change the Default Font

Change the Default Font in Google Docs.mp4




This Google Gooru video explains how to change the default font in Google Docs.









How to Translate a Google Doc

Translate a Doc


Watch this Google Gooru video to see how to translate a Google Doc.














Insert Table of Contents


Adding a Table of Contents to a Google Doc




Watch this Google Gooru video
 to learn how to create a table of contents in your Google Doc.










Transfer Ownership

How to Transfer Ownership of a Google Doc




Watch this Google Gooru video
to learn how to transfer ownership of a Google Doc.











Using Templates

Create Site using a Template




This Google Gooru video will explain how to 
add a template to the template gallery.











How is DPS doing?


The DPS Google Support Site with further integration ideas and resources can be found here.

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