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Beginner Docs

What is Goo
gle Docs?

Google Docs is a great tool for collaboration with students and co-workers. 
You can use Google Docs as a tool to create a paperless classroom by creating and sharing Docs instead of printing and copying handouts. 
                    By using Google Docs, you can start using your planning time for actual planning! 

Google Docs is an online word processor that lets you create and format text documents and collaborate with other people in real time. Here's what you can do with Google Docs:
  • Upload a text document (MS Word, html or plain text formats) and convert it to a Google document
  • Invite other people to collaborate on a document with you, giving them edit, comment or view access
  • Collaborate online in real time and chat with other collaborators — right from inside the document
  • View your document's revision history and roll back to any previous version
  • Download a Google document to your desktop as a Word, OpenOffice, RTF, PDF, HTML or zip file
  • Translate a document to a different language
  • Email your documents to other people as attachments
  • Print a document

Why Use Google Docs? 

Google Docs in Plain English

Watch this 
Common Craft video about Google Docs to learn how Google Docs can be used to foster collaboration.  
Google Docs provides many ways to go paperless through sharing and collaboration.

There are many tools and features that can be used on their own or in combination to meet your varying needs. 

Composing, Sharing, and Organizing Docs

Beg Docs Create

Composing in Google Docs is similar to other word processing programs. 
Click through this presentation for detailed instructions on using Google Docs to create and edit a new Document.


Download Your Doc

If you need access to your Docs and you might not have web access, you can download your Docs to your hard drive or to a flash drive. 
  • Open the Doc and click on the File menu and point your mouse to the Download as option. 
  • Select one of the following file types: HTML (zipped), RTF, Word, Open Office, PDF or plain text. 
  • Your document will download to your computer.

Print Your Doc

While you have the Doc open, you should be able to simply click on the printer icon in the menu bar at the top of the page. However, the web browser you use may affect your options. 

Print in Chrome

When you print in Chrome, your Google document will print exactly as it appears in Google Docs. Because of this, there's no Print preview option. When your document is ready to print, follow these steps:

  1. From the document you'd like to print, select File > Print.
  2. A dialog box for your printer and print settings will open.
  3. When you’re ready, select the Print button.

Print preview and print in Firefox or Safari

To preview how your document looks before you print it, go to the File menu and select Print preview. This will generate a preview of what your document will look like when it's printed on paper. If you like what you see, move on to the following steps to print the document. Or, you can go back to editing.

To print in Firefox or Safari:

  1. From the document you'd like to print, select File > Print.
  2. A PDF file containing your document will automatically download. When the download completes, open the PDF file.
  3. In your PDF viewer, go to the File menu and select Print.
  4. A dialog box for your printer and print settings will open.
  5. Select the Print button.

To Download a Document for Printing:

You can also download a document to another file format, and then print that file.
  1. From your document, go to the File menu and navigate to Download as...
  2. From the Download as... sub-menu, select the file format you’d like to download your document as.
  3. Find the downloaded file on your computer, and open it.
  4. Print the downloaded file.

Additional Videos and Support

How to Create a Google Doc

Watch this 
Google Guru video to see opening, composing, sharing, and organizing Docs in action. 

How is DPS doing?

The DPS Google Support Site with further integration ideas and resources can be found here.