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Beginner Gmail

Your Gmail account is a convenient way to communicate with parents, students, and                           co-workers, but keep in mind that your new Gmail account will not replace Microsoft Outlook. The                           district’s official email communication platform will continue to be Microsoft Outlook.

Logging In:

The official DPS login website for all DPS Google accounts is:

To log in to your DPS Google Account use your Outlook sign-in information:


  • Some staff will use Firstname_Lastname (John_Smith)
  • Other staff will use FirstInitialLastname (Jsmith)
  • Your official DPS Outlook password

Your DPS Gmail Inbox

Your new DPS Gmail address will look like this:

Your DPS Outlook email address will remain as:

**NOTE the only difference is the end of each address.


                        .ORG = DPS Outlook

When you sign in to DPS Gmail, you’ll see a list of any messages you've received in your Inbox.

Unread messages are in
bold. To open a message, simply click it in your message list.

Gmail Basics

Working with Messages

Click through the slides at the right to learn how to 
  • compose
  • edit
  • attach
  • send
  • forward
  • print
  • and reply to email using Gmail.

About Conversations

By default, replies to messages are grouped into conversations. A conversation keeps all messages in a thread together, which makes it easier to keep track of them and reduces Inbox clutter. 

Here's how a conversation appears in your Inbox:

Note that the number of messages in a conversation appears to the right of the sender's name.

Here's what an opened conversation looks like:

Note: You can control whether messages are grouped into conversations: Click the Gear icon and then Settings in the upper-right corner of your Inbox and, on the General tab, scroll to Conversation View.

  • If Conversation View is off, new messages won’t be grouped into conversations, and any existing conversations are ungrouped into separate messages.

  • If Conversation View is on, you can't separate the messages in a conversation. However, if you want to send a reply but don't want it to be added to the conversation, you can simply change the subject line in your reply.

Automatic Reply

Automatic Reply

When you are out of the office or on vacation, it is helpful to set up an Automatic Reply for your email. Watch this Google Gooru video to learn how to set up your automatic reply. 

Don't forget to turn it off when you return! 

Organize your Gmail

Using Labels in Gmail

As a teacher you know all about getting many emails each day that you need to keep track of. 

Watch this Google Gooru video for tips and tricks on how to organize and customize your Gmail.

Search Your Gmail Inbox

Searching your Gmail Inbox

Sometimes we file away an email and then have trouble finding it again. 

This Google Gooru video will show you how to search your inbox for those important messages. 

Additional Videos and Support

How is DPS doing?

The DPS Google Support Site with further integration ideas and resources can be found here.