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Beginner Presentations

Google Presentations is a slideshow creator that can be used to create visual presentations similar to PowerPoint. While Google Presentations does not have every feature found in PowerPoint, it does offer students the ability to work collaboratively on or offline. Teachers can comment on Presentations and view revision history for group grading like any other Google App. 

Presentations is easy to use. In this lesson you will find step-by-step instructions and videos about how to create a new presentation, upload a PowerPoint into your Google Drive, Edit your presentation, and share your presentation with others. 






Creating a New Presentation: 

Begin Presentations


          •  In your Drive, Click on the red Create button 
          • Choose Presentation.
          • A new window will open, asking you to choose a template. 
          • Choose a template that fits your needs and click on OK





Click through the slides at the right to learn about adding text, images, and other components to your new Presentation





Uploading a PowerPoint Into Google Presentations


Instead of starting from scratch, you can also take existing presentations that you have made in other programs, such as Microsoft PowerPoint, and can import and convert them into Google Docs format. Once converted into Google Docs format, you can edit and share the presentation.
  1. From the main Google Drive screen, click the Upload button next to the “Create” button in the top left corner
  2. Now click the Files link
  3. Browse to locate the file you wish to upload and click Open.
  4. For presentations, you can upload and convert Microsoft PowerPoint presentations of the following file types: .ppt, .pps, and .pptx

To convert the document into Google Docs format, leave the checkbox checked for Conversion on
  If you uncheck this box, the file will be uploaded as a view only option; you will not be able to edit it.


Changing the Look

Changing Your Background

If you wish to personalize your presentation beyond what the default themes will allow, you can insert your own background image for any of your slides.

  1. Click Slide then Background.
  2. You can click Color to pick a solid color for the background.
  3. Or you can pick Image to add an image from any of the normal Insert image options.
  4. Or you can click Reset to go back to the normal theme background.
  5. After making your choice, click Done to change the current slide, or click Apply to all to change all the slides in the presentation.

Change the Slide Layout 

The slide layout determines the general arrangement of title, text, and empty space on a slide. Of course you can always move items around and add more items later, but layouts give you a good starting point.


    You can change the basic layout for any slide as follows:

    1. Click Slide then Change layout.
    2. You can now choose between six slide layout options.
    3. Choose the one you want.
    4. The slide will now update to the new layout.



Share Your Presentation



When you are finished editing your presentation, you have a variety of options for sharing (or not sharing) it with others. 

Public on the Web will make your document available to anyone, anywhere. 

If you would like to share this Doc with parents, but would like to ensure that access is still limited, choose Anyone with the link. You will then have to make the link to the document accessible to the people to whom you wish to give access. 

If this is a Doc you don't mind sharing with students and co-workers, Denver Public Schools will make it accessible and searchable to anyone in the district with a dpsk12.net login. 

If you would like to share it with students and/or co-workers, but not the entire district, choose People at DPS with the linkYou will then have to make the link to the document accessible to the people to whom you wish to give access.

Private makes it so you are the only person who can view or edit the Doc. 


Once you have chosen the visibility level for your Presentation, you need to choose how much access you wish to give to your audience. 

Can edit - If you choose this option, then the other person is able to make changes. This is good for group work, where several people are collaborating on the project. This can also be a good match when turning in an assignment to a teacher, if the teacher needs to be able to mark up the document in detail.

Can comment - If you choose this, then the other person will not be able to edit the presentation, but they will be able to leave comments. These comments will not print out, but will be visible on screen. This is useful for peer review, such as when a student needs another student to read their work and leave comments on it. This is also a good fit when turning in an assignment to a teacher, if the teacher just needs to leave feedback and grading information as comments.

Can view - If you choose this option, then the other person is only able to view the presentation. This is good for material that simply needs to be viewed or for presentations that will serve as templates, where the user will make a copy of the presentation that they can modify as their own.

The access level you choose is based entirely on how much control you need to have over your presentation. Remember that the other party can always make a copy for him/herself. 


Sharing as a Link
At the top of the “Sharing settings” window,  you should have a link for the presentation that you can share with others.

To copy the link, click on the link to select it, then right-click and choose “Copy”.
If you need to make any changes to sharing, you can repeat the process above and choose different settings at any time.

Since the link for sharing will be very long and confusing, you will need to consider how to share it with others. 
Options might include:
Email the link to those who need it.
Post the link on your website, blog, forum, or other online source.
Embed the link inside another document and share that document (perhaps as a document with a whole list of links).
Turn the link into a QR Code, and then include the QR Code in other media. (A good QR Code generator can be found at: http://qrcode.kaywa.com/)
Use a URL shortener to make the link smaller such as: https://bitly.com/ or http://tinyurl.com/ or http://goo.gl/

In the future you can always return to the “Sharing settings” window to change or remove people


Click the “Share” button again to return to the “Sharing settings” window.

Next to each user’s name will be a drop-down menu to switch between “Can edit”, “Can comment”, and “Can view”

Also there will be an “X” that you can click to remove that person’s access entirely





Additional Videos and Support



Bonus Tip

  • Powerpoint users might miss the feature that snaps lines into place to for perfectly straight lines. To create straight lines in Slides, hold down ‘Shift’ while you’re drawing.


How is DPS doing?



The DPS Google Support Site with further integration ideas and resources can be found here.

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