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Intermediate Gmail

Once you have set up and organized your Gmail inbox, there are a number of options for archiving, labeling, and filtering your mail.

The videos below will help you learn how to be even more efficient with your Gmail account.

Labeling messages

Using Labels in Gmail

Labels help you organize your messages into categories -- Period 1, Period 3, Parents, Personal, grade-level team, to do, read later, jokes, etc.

Labels do all the work that folders do, but with an added bonus: you can add more than one to a message.

Only you can see your labels, so whatever label you choose, the sender will never know.

Create a label 

To create a label that you can apply to any of your messages:

1. On the left side of the page, click More at the bottom of your labels list. (If you don't see "More," grab the gray dividing line with your cursor and drag it down to show more labels.)
2. Click Create new label.
3. Type the name of your new label and click Create.

This Google Gooru video will show you this process in action.

Priority Inbox

How to Set up Priority Inbox in Gmail

Priority Inbox is designed to automatically identify your important incoming messages and separate them out from everything else.

Gmail uses a variety of factors to prioritize your incoming messages, including who you’ve emailed and chatted with most and which keywords appear frequently in the messages you opened recently.

When you click the Priority Inbox navigation link on the left-hand side of your mail, you’ll see messages grouped in three sections: 

  • Important and unread
  • Starred
  • Everything else

When you mark a message as not important, it will move out of the Important section. Over time Priority Inbox will learn what’s important to you and incorporate the feedback you give via these choices.

This Google Gooru video offers some tips on setting up Priority Inbox in your Gmail folder. 

Superstar Gmail messages

How to Setup and Use Superstars in Gmail

You can assign a certain star to special conversations
and use another as a visual reminder that you need to follow-up on a message later. You can even choose your own set of stars from Settings.

This allows you to color code your mail messages in a way that makes sense to you. 

Watch the Google Gooru video to learn how to set up and use Superstars in Gmail.

Follow-up Lists

Create a Follow-Up list of sent emails in Gmail

Stars and icons are also a great way to set up your own follow-up list in your inbox. 

Watch the Google Gooru video for tips in creating a follow up list of sent emails in Gmail.

Gmail Statistics

Check your Gmail Statistics with Apps Script

Want to see who you email most often or how many times Johnny's mother emailed you as compared to Suzie's? 

Watch the Google Gooru video below to learn about how to check your Gmail statistics.

How is DPS doing?

The DPS Google Support Site with further integration ideas and resources can be found here.